Timeline: Important deadlines specific to hosting your conference on our campus.
Key Information for Conference Organizers
Youth Group Agreement Form: Organizers with youth attendees must sign this form, which lays out important expectations.
Cabin Assignments: This will help you assign cabins to your guests and is important information for us to plan cabin preparation.
You are required to purchase a liability insurance policy to host a group on our campus; this is for your protection as well as ours. The policy needs to meet our insurance requirements for policy limits in amounts not less than those stated below:
Comprehensive General Liability (CGL) insurance with limits of liability of not less than: Bodily Injury - $1 million ($1,000,000) each person per occurrence/aggregate; Property Damage - $1 million ($1,000,000) per occurrence/aggregate. This policy shall cover, among other risks, contractual liability, personal injury, premises liability, and advertising injury, with limits of liability identical to coverage for Bodily Injury as stated above. In the event of any of the Conference Guests are aged 17 years or younger, unless NatureBridge otherwise agrees in writing, the insurance required by this section shall include sexual abuse and molestation coverage of at least $1 million ($1,000,000) each person per occurrence.
Not less than 15 days prior to the first day of the Use Period, the Group shall deliver to NatureBridge a Certificate of Insurance which shall name NatureBridge, and its officers, directors, employees, agents and volunteers, as Additional Insureds. Such Certificate of Insurance shall provide that no modification, change or cancellation of any component of the insurance coverage shall be valid or enforceable as to NatureBridge until the expiration of ten (10) days following the date on which NatureBridge receives written notice of any such modification, change or cancellation. The Certificate of Insurance will certify that: the Comprehensive General Liability coverage contains a Severability of Interest provision; such coverage shall be primary insurance with respect to NatureBridge, its officers, directors, agents, employees and volunteers; and that any insurance or self-insurance maintained by NatureBridge shall be excess of and non-contributory with such insurance.
You may purchase this insurance through The EventHelper Online or a third party vendor of your own choosing.
Health and Safety
A comprehensive health and safety plan for the NatureBridge Olympic campus is available upon request. The plan is updated regularly to keep our operations in line with the most up-to-date COVID-related guidance.